12 Best Notion Planning Templates to Use in 2025

Finding the right Notion planning templates can transform your workspace from a blank page into a powerful productivity system. The challenge isn't a lack of options, but rather sorting through the vast number available to find one that fits your specific workflow. This guide cuts through the noise. We've curated a comprehensive list of the best places to find high-quality, functional templates designed for freelancers, project managers, and small business owners.

Instead of just listing names, we provide a practical overview of each source. You will see what makes each platform unique, from official galleries to indie creator marketplaces. For each entry, we analyze its strengths, point out potential limitations, and offer clear use-case scenarios to help you visualize how a template could integrate into your daily operations.

This article is your direct path to discovering the most effective notion planning templates for organizing projects, tracking goals, and managing your life. Each recommendation includes screenshots for a quick preview and a direct link, so you can immediately explore and duplicate the templates that catch your eye. Let's find the perfect structure for your digital command center.

1. Notion Template Gallery (official)

The official Notion Template Gallery is the best starting point for anyone seeking notion planning templates. As Notion's own curated marketplace, it offers a massive collection of both free and community-created premium options. Its biggest advantage is the seamless, one-click "Duplicate" feature that instantly adds any template directly into your workspace, making it the safest and most direct method available.

The gallery is organized into intuitive categories like work, school, and personal projects, making it easy to find what you need. While the selection is unparalleled, the quality of community-submitted templates can vary. You might find some lack the polish or detailed instructions that premium, independent creators provide. For those looking for more specialized or aesthetically cohesive options, you can discover a wide variety of Notion templates from other creators.

Key Features and Insights

• Vast Selection: Offers thousands of templates for nearly any use case imaginable, from simple habit trackers to complex project management dashboards.
• Direct Integration: No external sites or downloads are needed. Just find a template and click "Duplicate" to add it to your Notion.
• Cost: A mix of completely free templates and paid options from community creators, catering to all budgets.
• User Experience: The interface is clean and searchable, though the sheer volume can sometimes feel overwhelming.

Website: https://www.notion.so/templates

2. Notion Everything

Notion Everything elevates the template experience by offering premium, deeply integrated systems rather than standalone pages. Run by Notion-certified experts, this shop specializes in comprehensive notion planning templates designed as complete "Operating Systems" for managing your life, finances, or business. Its key differentiator is the high level of cohesion between its products, creating a seamless and unified workspace.

The platform focuses on quality over quantity, with each template system supported by extensive video onboarding and written documentation. While most options are paid, they are built to work together, and bundled discounts offer significant value for users looking to overhaul their entire Notion setup. This approach is ideal for those who want a powerful, pre-built system without the hassle of connecting disparate templates themselves.

Key Features and Insights

• Cohesive Systems: Offers all-in-one planner "OS" templates where different life areas (like tasks, finance, and goals) are fully integrated.
• Expert Guidance: Includes detailed video walkthroughs and guides with each purchase, ensuring users can maximize the template's potential.
• Cost: Primarily a premium marketplace. The best value comes from purchasing discounted bundles that combine multiple systems.
• User Experience: The site is clean and focused, making it easy to understand the value proposition of each complex system before buying.

Website: https://www.notioneverything.com/

3. Notionery

Notionery positions itself as a curated marketplace, focusing on high-quality, aesthetically pleasing notion planning templates. Unlike larger, open platforms, it takes an editorial approach, handpicking and testing templates from top creators. This quality-first focus makes it an excellent destination for users who want to bypass the trial-and-error of finding a reliable system for life management, startups, or freelance work.

The platform shines with its comprehensive systems like "Life OS" or "Startup OS," which are more than just single-page templates; they are fully integrated dashboards. While its curated nature means a smaller inventory compared to the official gallery, the quality is consistently high. One minor friction point is that you may need to provide an email to fully preview or access certain templates, but the discovery process for proven, effective layouts is much smoother.

Key Features and Insights

• Editorial Curation: Every template is vetted, ensuring a high standard of design, functionality, and usability.
• Focus on Systems: Specializes in all-in-one solutions like life operating systems and business dashboards, not just simple trackers.
• Access Requirements: Full previews and access sometimes require an email signup, which can be a hurdle for some users.
• Creator Showcases: Highlights top-tier creators, making it easy to find and follow trusted template builders in the Notion community.

Website: https://www.notionery.com/

4. Gridfiti Shop (Notion Templates)

Gridfiti Shop is a well-known destination for aesthetic and highly functional notion planning templates. This platform stands out by offering polished, all-in-one dashboards like the popular "Life OS" that combine goal setting, habit tracking, and daily planning into a single, cohesive system. It's an excellent choice for users who value visual appeal just as much as practicality and prefer ready-made solutions over building from scratch.

The shop provides clear use cases, transparent pricing, and frequently runs sales, making premium templates more accessible. While most products are paid, Gridfiti also offers a selection of free, simpler templates for users to try. The main drawback is that the design style is very specific to the Gridfiti brand, which may not suit everyone's taste. Additionally, like most digital goods, purchases are typically non-refundable.

Key Features and Insights

• Aesthetic Dashboards: Specializes in visually cohesive, minimalist templates that organize multiple aspects of life, from finance to fitness.
• All-in-One Systems: Offers comprehensive "Life OS" and "Student OS" planners designed to be a central hub for all your Notion activity.
• Cost: Primarily paid premium templates, with transparent pricing and occasional discounts. A few simpler templates are available for free.
• User Experience: The website is straightforward to navigate, with clear product descriptions and previews, making it easy to find a suitable planner.

Website: https://shop.gridfiti.com/collections/notion-templates

5. Etsy (Notion Planner Templates)

Etsy has emerged as a surprisingly vast and creative marketplace for notion planning templates, moving far beyond its traditional craft-focused roots. It's an ideal platform for users seeking highly aesthetic or niche templates that reflect a specific personal style, from minimalist designs to vibrant, illustrated dashboards. The direct-to-creator model often results in very competitive pricing and frequent sales, making it a budget-friendly option.

The platform's strength lies in its review and rating system, allowing you to gauge a template's quality and the seller's reliability based on real user feedback. However, quality can vary significantly from one seller to another. Some may provide instant Notion duplicate links, while others might deliver a PDF with instructions, so it's crucial to read the item descriptions carefully before purchasing to ensure a smooth setup process.

Key Features and Insights

• Huge Selection: Thousands of unique templates from independent creators, often focusing on specific aesthetics like "dark mode," "anime," or "cottagecore."
• User Ratings and Reviews: Built-in social proof helps you vet sellers and find high-quality, well-supported templates before you buy.
• Cost: Generally very affordable, with many comprehensive life planners available for just a few dollars. Frequent shop-specific sales offer even greater value.
• User Experience: While searching Etsy is easy, the delivery method can differ. Always check the listing for "Instant Download" and how the template is delivered (direct link vs. PDF guide).

Website: https://www.etsy.com/market/notion_personal_planner_template

6. Gumroad (Notion Templates)

Gumroad is a massive digital marketplace where many top-tier, independent Notion creators sell their best work. It serves as a primary hub for finding high-quality, premium notion planning templates that often go beyond the basic functionality seen in free galleries. Creators use Gumroad to build dedicated storefronts, allowing them to offer bundles, updates, and direct support to their customers, creating a more personal and reliable purchasing experience.

While Gumroad itself isn't a dedicated Notion store, its powerful platform has attracted a vibrant community of template designers. You can find everything from comprehensive life operating systems to specialized finance trackers and aesthetic dashboards. The checkout process is simple and provides instant access to your purchased templates, which usually come with lifetime updates from the creator. However, discovering new templates relies on knowing specific creators or finding curated lists, as the platform's native search can feel scattered.

Key Features and Insights

• Independent Creator Hub: A go-to platform for many established and popular Notion creators to sell their premium templates directly.
• One-Time Purchases: Most templates are sold as a one-time purchase, often including free lifetime updates directly from the seller.
• Cost: Primarily a marketplace for paid templates, with prices set by individual creators. Quality and complexity often align with the cost.
• User Experience: The purchase process is seamless, but template discovery can be challenging. Refund policies and support vary by seller.

Website: https://gumroad.com/discover?query=notion%20template

7. Prototion

Prototion is a bustling marketplace focused on a wide variety of notion planning templates, with a strong emphasis on frequent bundle deals and promotional discounts. It stands out for its budget-friendly approach, making it an excellent resource for users who want to access premium systems without a significant investment. The platform offers a diverse collection of templates for work, personal life, and business management.

Browsing is made simple with category and tag filters, though the user interface can sometimes feel heavy on promotions, which might distract from the core browsing experience. While you can find many unique and comprehensive planning systems, the platform's reviews and ratings are less standardized compared to other marketplaces. This means you may need to rely more on the template descriptions and creator profiles to gauge quality.

Key Features and Insights

• Frequent Promotions: Regularly features time-limited discounts, bundle offers, and buy-one-get-one deals, providing great value.
• Diverse Categories: Offers a broad selection across personal productivity, business operations, and creative project planning.
• Cost: A healthy mix of free and paid templates, with paid options often being more affordable due to ongoing sales.
• User Experience: The site is easy to navigate with filters, but the prominent display of deals can be overwhelming for some users.

Website: https://www.prototion.com/

8. Thomas Frank’s Notion Templates

Thomas Frank is a prominent figure in the productivity space, offering some of the most comprehensive and well-regarded premium notion planning templates available. His flagship products, Ultimate Brain and Creator’s Companion, are all-in-one systems designed for users who want to manage every aspect of their life and work inside Notion. These templates integrate proven methodologies like PARA and GTD for advanced task, project, and knowledge management.

What sets these templates apart is their depth and robust support system. Purchasers gain access to extensive video tutorials and a private community, ensuring they can maximize the system’s potential. While the feature-rich nature and higher price point might be intimidating for beginners, professionals and content creators will find them to be a powerful investment for streamlining complex workflows.

Key Features and Insights

• Integrated Systems: Combines tasks, projects, notes, and goals into a single, cohesive dashboard using established productivity frameworks.
• Exceptional Support: Comes with rich documentation, detailed video guides, and access to an active user community for troubleshooting and inspiration.
• Cost: These are premium, high-end templates with a significant upfront cost, though bundle options are available.
• User Experience: The templates are meticulously designed, but their complexity can present a steep learning curve for those new to advanced Notion setups.

Website: https://thomasjfrank.com/brain/

9. Easlo

Easlo is a popular destination for those seeking aesthetically pleasing and minimalist notion planning templates. Run by a well-known creator, the site offers a curated collection of both free and paid templates that emphasize clean design and straightforward functionality. Its strength lies in providing planners that are visually appealing and easy to set up, making it an excellent choice for users who value simplicity over complexity.

The templates cover essential personal productivity areas like finance, goals, and daily planning. While Easlo is perfect for beginners or individuals looking for a quick and beautiful solution, it may not satisfy power users needing highly advanced, interconnected systems for complex project management. For those interested in building robust daily routines, a dedicated Notion habit tracker template can be a great addition to these planners.

Key Features and Insights

• Aesthetic Focus: Specializes in clean, minimal designs that are visually organized and easy to navigate.
• Beginner-Friendly: Templates are intuitive and require minimal setup, making them ideal for new Notion users.
• Cost: Offers a solid mix of free templates for basic needs and premium, more comprehensive planners for a one-time fee.
• Creator-Driven: All templates share a consistent design language, but this also means less variety in style compared to a multi-creator marketplace.

Website: https://www.easlo.co/templates

10. Notion VIP (Bulletproof Workspace & A-to-Z)

Notion VIP goes beyond simple templates, offering a comprehensive productivity system known as the "Bulletproof Workspace." This platform is for users who want a structured, methodology-first approach to their notion planning templates, integrating established frameworks like GTD (Getting Things Done) and PARA. It's less about individual templates and more about a complete, scalable system built for professionals and teams.

What sets Notion VIP apart is its emphasis on education. Access to the full Bulletproof system requires a paid membership, which includes in-depth documentation, tutorials, and ongoing updates. This makes it an ideal choice for serious users committed to mastering a rigorous workflow. However, the higher learning curve and cost may be a barrier for those seeking a quick, plug-and-play solution. For those interested in mastering such systems, you can learn more about advanced productivity frameworks.

Key Features and Insights

• Methodology-First Approach: Built on proven productivity frameworks like PARA and GTD for a structured, scalable system.
• In-depth Education: Membership includes extensive documentation and resources to help you master the system, not just use the template.
• Cost: Access is primarily through a paid membership model, which grants access to the core templates and all educational materials.
• User Experience: The system is powerful but requires a commitment to learning its principles, making it less suitable for casual users.

Website: https://bulletproof.notion.vip/

11. Red Gregory

Red Gregory is a fantastic resource for those who not only want notion planning templates but also want to learn how to build them from scratch. This long-standing blog offers over 200 free templates, each accompanied by detailed tutorials and build guides. Its core strength lies in its minimal, design-oriented approach that focuses on functionality without unnecessary clutter, making it perfect for users who appreciate clean aesthetics.

Unlike a traditional marketplace, Red Gregory operates more like an educational hub. The emphasis is on empowering users to understand the mechanics behind each setup, which is invaluable for long-term customization. While you won't find large, all-in-one premium systems here, you will find a treasure trove of focused solutions and the knowledge to adapt them to your specific needs. It’s an ideal starting point for beginners looking to level up their Notion skills.

Key Features and Insights

• Extensive Free Library: Access a huge collection of over 200 free templates for personal, academic, and professional use.
• Educational Focus: Each template is paired with how-to tutorials and guides, explaining the logic behind the builds.
• Cost: The vast majority of templates and all educational content are completely free.
• User Experience: The website is a straightforward blog, making it easy to browse articles and find templates, though there is no formal support system.

Website: https://www.redgregory.com/free-notion-templates

12. Ko-fi Shops (Notion Template Sellers)

Ko-fi is a popular platform for creators, and it has become a hidden gem for finding unique and often budget-friendly notion planning templates. Unlike centralized marketplaces, Ko-fi allows you to purchase templates directly from independent creators in their personal "shops." This direct-to-creator model often results in highly specialized and creative templates you won't find elsewhere, from aesthetic daily planners to niche small business dashboards.

The primary challenge with Ko-fi is discovery. There isn't a central, searchable database for Notion templates, so you often have to find creators through social media or other channels. However, this effort can be rewarded with affordable, high-quality templates and the ability to directly support the individuals who make them. The quality and support can vary significantly from one seller to another, so it's wise to check reviews or the creator's profile before purchasing.

Key Features and Insights

• Direct Creator Support: Your purchase goes directly to the individual creator, fostering a more personal connection.
• Niche & Creative Designs: A great source for unique, aesthetic, and hyper-specific templates that larger marketplaces might not offer.
• Cost: Prices are generally very affordable, with many creators offering templates for just a few dollars.
• User Experience: While purchasing is straightforward, finding templates requires more effort as there's no dedicated category to browse.

Website: https://ko-fi.com/s/1627efd648

Notion Planning Templates Comparison Guide

Platform	Core Features & Uniqueness ✨	User Experience & Quality ★★★★☆	Value Proposition 💰	Target Audience 👥	Price Range 💰
Notion Template Gallery (official)	Thousands of free & paid templates, direct duplicate, curated categories 🏆	Broadest, official, varying quality	Mostly free, some paid	General users, students, professionals 👥	Mostly free/paid
Notion Everything	Premium all-in-one planner systems, video onboarding, bundles ✨	High cohesion, strong documentation	Premium, best value in bundles	Professionals, power users, planners 👥	Paid (bundles favored)
Notionery	Editorially curated, tested templates, filters	Quality-first approach, curated creators	Mid-range, quality focus	Productive users, startups, freelancers 👥	Paid/Free with email
Gridfiti Shop	Polished planners, thematic dashboards, some free templates	Clear use cases, aesthetic style	Transparent pricing	Creators, students, lifestyle planners 👥	Mostly paid, some free
Etsy (Notion Planner Templates)	Huge variety, ratings & reviews, instant download	Wide quality range, user reviews for research	Budget-friendly, frequent sales	Budget buyers, niche preferences 👥	Low to mid priced
Gumroad (Notion Templates)	Creator storefronts, bundles, lifetime access	Simple checkout, creator updates	Variable, often one-time	Independent creators & followers 👥	Variable
Prototion	Category filters, promotions, mix free & paid	Frequent deals but heavy promo UI	Budget-friendly with discounts	Price-conscious users 👥	Mostly low to mid
Thomas Frank’s Notion Templates	Advanced planning (GTD, PARA), video tutorials, community support	Rich docs & community, feature-rich	Premium pricing	Creators, professionals, power users 👥	High priced
Easlo	Clean, minimal planners, free & paid templates	Aesthetic and minimalist, creator support	Entry-level friendly	Beginners, minimalists 👥	Free + paid
Notion VIP (Bulletproof Workspace)	Methodology-first, structured frameworks, membership model	Rigorous frameworks, in-depth education	Membership required	Teams, professionals, advanced users 👥	Paid membership
Red Gregory	200+ free templates, tutorials, minimal & design focused	Free access, strong learning resources	Completely free	DIY learners, design lovers 👥	Free
Ko-fi Shops (Notion Template Sellers)	Direct creator sales, niche & budget planners	Variable quality, direct creator contact	Affordable, unique options	Niche buyers, budget-conscious 👥	Mostly low priced

Final Thoughts

We've explored a wide landscape of resources, from official galleries to the vibrant marketplaces of individual creators. The journey through the world of Notion planning templates reveals one powerful truth: there is no single "best" template, only the one that is best for you. Your ideal system is a unique reflection of your goals, workflow, and personal style. This curated list was designed not just to show you what’s available, but to empower you to find that perfect fit.

Key Takeaways: From Blank Page to Powerful Planner

Reflecting on the dozens of templates we’ve covered, a few core principles stand out. First, the most effective systems are those that are both functional and enjoyable to use. A beautiful, minimalist template from Gridfiti might motivate a creative freelancer, while a data-heavy, all-in-one system like Notion VIP's Bulletproof Workspace is better suited for a project manager overseeing complex operations. Second, customization is key. Even the most comprehensive template is just a starting point. Don't be afraid to tweak databases, add properties, or integrate widgets to make a template truly your own.

How to Choose Your Perfect Notion Planning Template

Feeling overwhelmed by the options? Let’s simplify the decision-making process. Use these questions as a checklist to guide your selection:

• What is my primary goal? Are you trying to manage client projects, track personal habits, organize your studies, or build a "second brain"? Let your main objective narrow the field.
• What is my budget? Start with free options from the Notion Template Gallery or creators like Red Gregory to understand what you need before investing in premium templates from marketplaces like Gumroad or Notionery.
• How much complexity can I handle? Be honest about your comfort level with Notion. If you're a beginner, a simple, focused template from Easlo is a great starting point. If you’re a power user, the advanced systems from Thomas Frank or Prototion will offer the depth you crave.
• What is my aesthetic preference? Your planner should be a space you want to return to daily. Browse Etsy and Ko-fi to find creators whose design style resonates with you.

Your Next Steps to a More Organized Life

You now have the map and the compass. The final step is to begin the journey. Pick one or two Notion planning templates from our list that seem most promising and duplicate them into your workspace. Spend a week actively using them. See what works, what creates friction, and what feels intuitive. This hands-on experience is the most valuable part of the process.

Ultimately, Notion is more than just a tool; it's a dynamic environment for thinking, creating, and organizing. By leveraging the right templates, you’re not just downloading a pre-made system. You're building a personalized command center that can grow with your ambitions and bring clarity to your most important work. Start exploring, start customizing, and start planning.